Office Administrator – Job Offer

Wilson Brothers Lawn & Landscape

Location: Berne, IN (In-Person)
Position: Office Administrator
Compensation: $30/hour
Schedule: 7:00 AM – 4:00 PM, Monday–Friday
Reports To: Ownership, Operations Manager, Sales Manager
Employment Type: Full-Time
Benefits: Health Insurance Reimbursement, Simple IRA Match, Professional Development, Growth Opportunities

Position Overview

Wilson Brothers Lawn & Landscape is seeking a highly organized, detail-oriented Office Administrator to join our fast-growing design, build, and maintenance company. This role is the central operational support hub, connecting field crews, management, sales, and ownership. The Office Administrator ensures smooth day-to-day operations through communication, scheduling, payroll, financial oversight, and administrative support.

This position plays a critical leadership role as the company continues scaling into multi-location operations.

Primary Responsibilities

Office & Administrative Management

• Maintain office organization including files, HR documents, timesheets, and receipts.

• Ensure employee records and company files remain accurate and updated.

• Assist with daily crew send-offs (safety checks, prep tasks, water checks).

• Prepare paperwork, forms, onboarding documents, and handbooks for employees.

• Clean, stock, and maintain office supplies and common areas.

• Support ownership and leadership with administrative projects and operations needs.

Client Relations & Scheduling

• Serve as a primary point of contact for incoming customer calls and inquiries.

• Log all communications into CRM and enter new leads for the sales team.

• Schedule estimates, consultations, and client appointments for sales staff.

• Manage routing and scheduling in coordination with operations and project managers.

• Communicate schedule updates to customers and ensure accuracy across platforms.

Accounting & Financial Administration

• Enter bills, receipts, and expenses into QuickBooks Online.

• Track bills, prepare payments, and maintain accurate ledgers.

• Reconcile accounts and update key financial statements (P&L, Balance Sheet, AP, AR).

• Manage weekly payroll and verify timesheet accuracy.

• Support proper job costing and maintain records inside LMN
  

Operations Support

• Track materials, purchase orders, deliveries, and inventory.

• Coordinate daily operations with field crews and management.

• Conduct jobsite visits (approx. 2x weekly) for quality control and media capture.

Marketing & Media

• Capture and post high-quality photos, videos, and drone footage.

• Manage company social media pages to maintain active and professional branding.

• Assist ownership with additional marketing initiatives as needed.

Requirements

• 2+ years of experience in office administration, accounting, or operations support (landscape or construction preferred).

• Proficiency with LMN, QuickBooks Online, and Google Suite (Docs, Sheets, Drive, Gmail).

• Exceptional organizational skills and ability to manage multiple priorities.

• Strong communication, problem solving, and customer service skills.

• Tech-savvy, adaptable, and eager to grow with a rapidly expanding company.

• Positive, proactive, and team-oriented work style.
  

Work Conditions

• Standard office environment with occasional jobsite visits.

• Fast-paced work environment requiring multitasking and time management.

• Occasional light lifting (files, supplies, equipment).

• Regular communication with field crews, customers, and leadership.

Compensation & Benefits

• $30/hour full-time wage.

• Health Reimbursement

• 401(k) Retirement Plan.

• Professional Development & Career Advancement Pathways.

• Opportunities for long-term growth within a scaling, multi-location company.

• Uniforms provided where applicable.